The Event Planning Intern will have the opportunity to oversee all aspects of event planning, specifically the Dogwood Fall Festival. The Event Planning Intern will report to the Executive Director and the appropriate committee chairs (Entertainment, Logistics, Vendors, etc.). The Events Intern will also provide support services as needed in the planning, administration, and operation of all events. Additionally, the Event Intern will communicate regularly with event sponsors. This internship is expected to run August 2022 to early December 2022. Additionally, while this internship is a semester long opportunity, there is opportunity for it to translate into a year long opportunity. If interested, please inquire.
This internship is a collaborative effort where the intern must work closely with the Executive Director, Board of Directors, and other parties. It is essential that this position is approached with a “team” mindset.
The Event Planning Intern is expected to uphold high standards of professionalism and hospitality during all correspondence by phone, email, and in meetings with the public, Board of Directors, and the Executive Director. Work is performed in accordance with the Fayetteville Dogwood Festival policies. Discretion is required when sharing confidential information and other pieces of information with the public.
Responsibilities
- Be available to work the week of the Fall Festival for preparation and during the operational hours of the event. The event will run Friday, October 14 through Sunday, October 16, 2022.
- Attend planning committee meetings (Meeting TBD).
- Help organize and implement activities regarding the event.
- Maintain an up to date website and other social media items.
- Correspond with vendors on application process and collect required items from vendors (fee, COI, Tax ID, Payment).
- Assist the Executive Director and Vendor Chair with vendor/sponsor booth placements and ensure all needs are met (physical space, electricity, etc.)
- Assist Vendor Chair with vendor check-in.
- Interact with sponsors by responding to any comments/questions/concerns.
- Assist in creating, proofing, and printing banners/signage.
- Be available to assist sponsors, vendors, entertainers, and Vendor Chair at time of event.
Qualifications
- Must be at least 18 years old.
- Must be available to work the entire Fall Festival. The event takes place Friday, October 14-Sunday, October 16.
- Knowledge of Microsoft Office Suite, Google Suite, and proficient knowledge of modern day technology (knows how to use desktop computer, landline phone, printer, etc).
- Ability to work in-person.
- Ability to work flexible hours as the event approaches.
- Ability to work effectively individually as well as collaboratively with others.
- Ability to be creative within the assigned tasks.
- Hospitable, personable, and positive attitude.
- Strong organizational skills.
- Strong communication skills.
Preferred college majors: Hospitality and Tourism Management, Communications, Marketing, Public Relations, Business Management, or Management
Other
While this internship is unpaid, there are still expectations of interns to be reliable members of the Festival Family during their time with the Fayetteville Dogwood Festival. This means working at least ten hours per week and closer to Fall Festival time, hours are expected to increase and interns are expected to be present throughout the Festival.
Proper accommodations can be made to satisfy academic requirements.
Please respond to receive the full application.
